For the success of your business project, it is not a single factor that is responsible, rather a group of various important factors. One of the key factors is RACI, which, if effectively addressed, can help you achieve your goals. RACI is the critical success factor in your project as it provides clarity about the roles and responsibilities of each individual involved.
Integrating the RACI model into your project is essential for your project’s success. One of the most effective and simple approaches to defining and documenting the project, project roles, and responsibilities is using the RACI matrix. Before moving further, let us understand what the RACI matrix is.
What is a RACI Matrix?
RACI stands for the four roles which are, “Responsible” for each action, who is “Accountable”, who should be “Consulted” and “Informed”. Your foolproof and detailed plans could be interrupted by confusion in responsibilities and decision making if you do not have a suitable management process for RACI. The RACI matrix is a responsible assignment chart that maps out everything related to documenting project roles. If one knows beforehand who is responsible for what, who is accountable, who needs to be consulted or informed, then this can significantly scale up the efficiency of your business operations.
Features Of RACI Matrix
The RACI matrix helps the RACI model become more structured and transparent for the stakeholders within the project, describing the roles in a detailed manner. It is an effective means of defining and clarifying responsibilities & roles that ensures a streamlined and smooth flow of communication within the project.
Let us take a look at the features of the four roles involved in any project:
This includes the stakeholders who do the work. More than one person can be jointly responsible for a particular task or work. They must complete the task or work assigned within the time given or could also take decisions.
This can be a person or owner of the project. For the success of your project, it is better if only one person is held accountable. One will be responsible for the approval and performance of the project. This person takes the whole responsibility and makes sure everything is managed according to the matrix involved for all related activities.
These constitute the people or stakeholders who will give inputs before starting the work. They are the active participants of the project and can be termed as people in the loop.
They are the people or stakeholders who need to be kept in the picture and be regularly updated about the progress and decisions made related to the project. They might not be formally involved in the project nor do they contribute directly to the project.
– Identification of all the tasks involved in the project and listing them on a chart. It may slightly differ depending upon the project type. For instance, in the case of IT projects the PLC steps and deliverables are incorporated.
– Identification of all the stakeholders and responsible persons by listing them on the top of the chart.
– Completion of the cells of the RACI model by remarking who has the responsibility, accountability and who will be consulted and informed regarding every task within the project.
– Make sure that each task has at least one stakeholder who will take responsibility.
– There should not be more than one stakeholder who will be ‘accountable’. If there is more than one stakeholder, there will be a possibility of conflicts and different opinions.
– One should always explicitly communicate, discuss, share and get a nod from all the stakeholders regarding the RACI model before starting the project. This will help you to eradicate the chances of any conflicts or ambiguities within the team.
Benefits Of RACI Model
Creating a RACI model is both quick and easy if properly strategized. It is a powerful tool to organize and streamline every process of the project, ultimately helping you achieve goals. It can serve key benefits that can be valuable for your project.
– Clarifies every role and eliminates confusion and conflicts.
– Tracking the project closely and making sure there isn’t any loophole or cracks that could bog down the project.
– Smooth transition and handoffs whenever there is a change in roles or after the completion of projects.
– Enhanced communication within the team and between all stakeholders.
RACI matrix in project management
Simply creating a RACI matrix does not fulfill your goals. Integrating your model with a specific PLC makes sure that the project is structured and well managed to achieve success. It is like the functioning of a machine where if any single component breaks down the whole machinery breaks down. Also, without either component, problems or the cause of the slowing down of the project remains hidden and you could not find the proper solution. You need to strategize properly as well as implement the plan avoiding any conflicts and ambiguities. One should properly analyze all the roles and responsibilities.
– Make sure there are not too many R’s, meaning one stakeholder should not have the responsibility of too much of the projects.
– There shouldn’t be any empty cells.
– All the stakeholders must agree with the whole plan and the roles assigned to them.
– There should not be too many stakeholders for one role as it can slow down the project.
Why Choose BPX
Creating a customised RACI for your projects can be a daunting task keeping in mind the time and effort required. It is time to create an opportunity for your venture by designing your project roles and responsibilities with the help of our exceptional services at BPX.
BPX, Business Process Xperts is a reputed consultancy that has expertise in various processes. We have created processes for each and every sector be it automobile, banks or retail and manufacturing. We have experience in designing processes that best fits the respective organization as our solutions are customizable. You can contact BPX for process creation, process implementation, process outsourcing, process documentation and process automation.
Chief Growth Officer
Nikhil is a calm and composed individual who has a master’s degree in international business and finance from the United Kingdom. Nikhil Agarwal has worked with 300+ companies from various sectors, since 2012, to custom-build SOPs and achieve operational excellence. Nikhil & his team have remarkable success stories of helping companies scale 10X with business process standardization.